Share my Screen or an Application

Step 1

Click Share Screen  located in your meeting controls.

Select one of these screen share options:

  • Basic: Share your entire desktop, specific application windows, whiteboard, or iPhone/iPad screen. Note: Users can select multiple desktop programs at once instead of sharing their entire desktop, but all selected programs must be on the same screen to be visible. Only the user employing this feature will need to be on version 5.4.3 or higher while viewers can be connected with older versions. Hold the Shift key on macOS or the Ctrl key on Windows to select more than one application.
  • Advanced
    •  Slides / PowerPoint as Virtual Background: This allows you to utilize a slideshow presentation as your virtual background, providing a more immersive presentation.
    •  Portion of Screen: Share a portion of your screen represented by a green border. The border can be adjusted as needed during the share by clicking and dragging any side or corner.
    •  Computer Audio: Only share your computer's audio (your selected speaker in your audio settings). Select the down arrow  to the right of the Computer Audio option to view audio options and switch between Mono and Stereo (high fidelity) audio options.
    •  Video: Share locally stored video content through Zoom's native video player.
    •  Content from 2nd Camera: Share a secondary camera connected to your computer, for example, a document camera or the integrated camera on your laptop
Step 2

(Optional) Enable these features, located in the bottom-left corner of the share window:

  • Share sound: If you check this option, any sound played by your computer will be shared in the meeting. Select the down arrow  just to the right of the Share Sound option to switch between Mono and Stereo (high fidelity) audio options.
  • Optimize for video clip: Check this if you will be sharing a video clip in full-screen mode. Do not check this otherwise, as it may cause the shared screen to be blurry.
  • Share to breakout rooms: This allows the host or co-host to share their screen from the main session directly into all open breakout rooms.
Step 3

Click Share. When the sharing process is started and 80% of devices acknowledge receiving the shared screen, you will see a notification banner stating. Participants can now see your shared screen or whatever you have chosen to share.

Step 4

Click Share. When the sharing process is started and 80% of devices acknowledge receiving the shared screen, you will see a notification banner stating. Participants can now see your shared screen or whatever you have chosen to share.

Ending Summary

Controls when screen sharing

When you start sharing your screen, the meeting controls will move into a menu that you can drag around your screen.
Note: Some of the options features are only visible to the meeting host or co-host.

  • Mute/Unmute: Mute or unmute your microphone.
  • Start/Stop Video: Start or stop your in-meeting video.
  • Security: Access in-meeting security options.
  • Participants: View or manage the participants (if you're the host).
    • Click the down arrow down arrow icon to access Invite, where you can invite others to join the meeting.
  • Polling: This allows you to create, edit, and launch your polls. The options to create or launch polls will open up the Zoom web portal in your default browser. When the poll closes, you can view the results and can download the full poll report. If a poll has already been created, both host and co-host can launch the poll, but only the host can edit or add polls to the meeting.
  • New Share: Start a new screen share. You will be prompted to select which screen you want to share again.
  • Pause Share: Pause your current shared screen.
  • Annotate: Display annotation tools for drawing, adding text, and so on.
  • More: Hover over More for additional options.
    • Chat: Open the chat window.
    • Record: Start recording locally or to the cloud.
    • Meeting Info: Shows the current meeting's ID, host, passcode, invite link, your participant ID, and encryption status.
    • Closed Caption / Live Transcript (only available to the host): If you have enabled closed captioning and live transcription for your account, click here to access those options.
    • Breakout Rooms: Start breakout rooms.
    • Enable annotation for others: Allow or prevent the participants from annotating on your shared screen.
    • Show/Hide Names of Annotators: Show or hide the participants' names when they are annotating on a screen share. If set to show, the participant's name will briefly display beside their annotation.
    • Hide / Show video panel
    • Hide / Show Floating Meeting Control
    • Share Sound
    • Optimize for video clip. Note: Do not enable this setting if you are not sharing a full screen video clip, as it will blur your screen share. This should be enabled/disabled before and after the video you wish to play.
    • End Meeting: Leave the meeting or end the meeting for all participants.

For more detailed information, please visit the following sites:

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